Scanning Items

Use QR or NFC scanning to identify inventory items during Check Out and Return (Weigh In).

What this is for

Scanning lets you open an item quickly from its physical label instead of searching by name. This is the fastest way to start a checkout or return when items have Coilinx labels.

Before you start

• Items should already exist in inventory (received via Receive Stock).
• Labels should be printed and attached if your team uses QR codes.
• NFC scanning requires a phone with NFC enabled and an NFC-programmed tag on the item.

Steps

From Check Out

1. Tap Check Out on the bottom tab (or Check Out Item on Home).
2. Choose how to find the item — search, or tap Scan QR or Scan NFC when shown.
3. Point the camera at the QR code, or hold the phone near the NFC tag.
4. When the item loads, confirm it is the correct spool.
5. Complete the checkout steps on screen.

From Return (Weigh In)

1. Open Return (Weigh In) from Check Out or Home when returning a checked-out item.
2. Select the item from your checked-out list, or scan if prompted.
3. Weigh the item on the connected scale or enter weight manually.
4. Enter or confirm remaining length if your workflow uses it.
5. Save to update remaining weight and length in inventory.

Tips

• Scanning is not available from a standalone Scan tab — always start from Check Out or Return (Weigh In).
• Good lighting helps QR scanning. Hold the phone steady until the code is recognized.
• If scan fails, use search or browse Inventory to find the item by name or warehouse.

Common issues

Scanning says it is only available from Check Out or Return

Open the Check Out tab first, then use Scan QR or Scan NFC from that flow.

QR code is not recognized

Clean the label, improve lighting, and hold the camera closer. Confirm the label was generated for that item in Coilinx.

NFC does not respond

Enable NFC in phone settings. Hold the top of the phone near the tag for a few seconds.

Wrong item opened after scan

Cancel and rescan, or search manually to find the correct item.

Related screens

• Check Out
• Return (Weigh In)
• Inventory
• Item Details